College Policies

The following are policies that apply across all three campuses of Lewis & Clark. Scroll down to view the full text of each policy.

College-Wide Academic Policies

Academic Freedom in Courses and Scholarship

The faculty member in the classroom, laboratory, and conference with students should encourage free discussion, inquiry, and expression. Students are free to take reasoned exception to the data or views offered in any course of study and to reserve judgment about matters of opinion, but students are also responsible for learning the content of any course of study for which they are enrolled.

Students should expect that performance in academic settings be evaluated on an academic and professional basis. Students should be informed in advance concerning attendance policies and grading procedures of faculty members in whose classes they are enrolled. Students should be given a syllabus or equivalent description of course proceedings and expectations for each class in which they are enrolled. If students believe a final grade in a course or an academic decision affecting continuance in a degree program deviates from established practices, students have the right of appeal. The grounds for such an appeal must be procedural. Appeals procedures are published in the Academic Policies section of this handbook. Students are responsible for knowing and adhering to the principles of academic integrity as stated in the Graduate School Catalog and The Navigator.

Access to Higher Education

Any person may apply for admission to Lewis & Clark. No applicant shall be barred from admission to Lewis & Clark on the basis of race, color, age, religion, sex, sexual orientation, national origin, disability, or marital status. Any student in good standing may be granted a leave of absence from Lewis & Clark, according to current and published policies.

 

College-Wide Conduct Policies

Classroom Disruption

Disruptive class behavior is unacceptable. Disruptive class behavior is behavior which, in the judgment of the instructor, impedes other students’ opportunity to learn and which directly and significantly interferes with class objectives. Should such behavior occur, the instructor will request the student to leave class and will refer the matter to the appropriate department chair. Permission to return to class will be granted only after the student meets with the department chair and signs a contract agreeing to appropriate ameliorative action. If the disruptive behavior continues, the instructor may direct the Registrar to drop the student from the course. Students wishing to appeal an administrative drop for class disruption may do so by following the Appeal Review Process outlined in the Academic Policies section of this handbook. In such cases, students will continue to be barred from class until the appeal review committee renders its decision. Instructors are encouraged to refer to this policy in syllabi and to establish clear classroom behavior expectations. This policy may not be used to inhibit legitimate classroom dissent or discussion with the course instructor or other students.

Directives

Failure to comply with requests or directions of Lewis & Clark officials (faculty, administrative and Campus Living staff, community standards officers), or law enforcement officers acting in performance of their duties is prohibited. Includes failure to identify oneself properly to these persons when requested to do so and reasonable requests for students to meet appointments in administrative or faculty offices and at disciplinary investigations and hearings.

Disorderly Conduct

Loud, aggressive, or other behavior which disrupts or obstructs the orderly functioning of Lewis & Clark or disturbs the peace and/or comfort of person(s) on campus, on Lewis & Clark-owned or controlled property, or at Lewis & Clark-sponsored or supervised functions is prohibited.

Emergency Equipment and Procedures

Tampering with, damage of, or intentional misuse of emergency devices or blocking of fire exits or other means of impeding traffic is prohibited. Use of fire escapes, ground level fire doors, fire hoses and extinguishers, and alarm equipment in non-emergency situations is prohibited. Failure to comply with fire drill procedures or emergency building evacuation is prohibited.

False Information

Furnishing false information to any Lewis & Clark official, faculty member, administrative office, or conduct body is prohibited.

False Reports

Intentionally initiating or causing to be initiated any false report, warning or threat of fire, explosion or other emergency on Lewis & Clark premises or at Lewis & Clark-sponsored activities is prohibited.

Fire, Open Flame, and Arson

Ignition of fire in an unauthorized location or an unauthorized manner is prohibited. Acts which result in the ignition or potential ignition of a fire which causes property damage, or which could be reasonably expected to cause damage are prohibited. Aiding another in such acts is prohibited. Open flame or embers of any kind (e.g. candles, lanterns, incense sticks, lit coals, etc.) are prohibited in College buildings, unless specifically approved by College officials. For details on College policies regarding smoke, see “Smoking Policy”.

Fireworks

Fireworks are illegal and their possession or use is prohibited on campus.

Forgery and Falsification of Records

Forgery, alteration, falsification, or misuse of any instrument of identification, document, record, or is prohibited. This includes—but is not limited to—records pertaining to admission, registration, financial aid, student discipline, academic, health records, parking tickets, student employment, and state or federal ID.

Fraud

Any act to defraud Lewis & Clark or member of the community is prohibited.

Graffiti

Defacing public and/or private property is prohibited and is defined as a crime (criminal mischief) under Oregon statute. Lewis & Clark will minimize damage to buildings and grounds by adhering to a procedure which provides for the timely removal of graffiti on interior and exterior surfaces by Facilities Services personnel. Lewis & Clark community members are encouraged to immediately report locations of observed graffiti to Lewis & Clark officials.

Hazing

Any act which endangers the mental or physical health or safety of a student, or which destroys or removes public or private property, for the purpose of initiation, admission into, affiliation with, or as a condition for continued membership in a group or organization is prohibited.

Interference

Intentionally interfering with the freedom of expression of others on Lewis & Clark’s premises or at Lewis & Clark-sponsored activities is prohibited.

Interference with College Investigations
Interfering with administrative procedures, or disciplinary proceedings, such as those conducted by the Office of Campus Safety and the Dean of the Graduate School of Education and Counseling or designate is prohibited.

Interference with community standards
Verbal or physical threats and/or intimidation of a member of a conduct body and/or a witness in a disciplinary proceeding prior to, during, and/or after a conduct proceeding is prohibited. Influencing or attempting to influence another person to commit an abuse of community standards is prohibited. Attempting to influence the impartiality of a member of a conduct body prior to, and/or during the course of, the conduct proceeding is prohibited.

Keys

Unauthorized possession, duplication, or use of keys to any Lewis & Clark premises is prohibited.

Littering

Throwing, discarding, placing, or depositing litter in Lewis & Clark buildings or on campus grounds, except in receptacles provided for such purposes, is prohibited.

Noise

Activities inconsistent with posted quiet hours in residence halls and academic buildings or which violate City of Portland noise ordinances is prohibited.

Obstruction

Obstruction of the free flow of pedestrian or vehicular traffic on Lewis & Clark premises or at Lewis & Clark-sponsored or supervised functions is prohibited.

Property Damage/Destruction

Intentionally destroying or damaging or intending to destroy or damage the property of others on Lewis & Clark’s premises or at Lewis & Clark-sponsored activities is prohibited. This includes the projection or dropping of any object or material which could cause injury or damage to persons or property.

Public Laws

Violation of federal, state, or local law on Lewis & Clark’s premises or at Lewis & Clark- sponsored or supervised activities is prohibited.

Religious Holiday Observance and Student Absence

Lewis & Clark students of all faiths are encouraged to observe important religious holidays within their own tradition. However, Lewis & Clark recognizes that on some occasions schedule conflicts can arise which may result in a student missing classes, exams, registration or other required academic activities.

The following guidelines are provided to all students who wish to miss a required academic activity in order to observe a religious holiday:

• Class or exam absences are primarily a matter between the individual instructor and student. While LC faculty members are encouraged to show flexibility when dealing with students who are committed to observing religious holidays, it is entirely up to the student to communicate this need to the instructor and to make appropriate arrangements.
  
  The student is responsible for notifying the instructor ahead of time that she/he will be absent because of the religious holiday. At that time the instructor may suggest any make-up work the student may need to do as a result of the absence.
• When scheduling conflicts arise between registration and a religious holiday, the student should notify the registrar directly and the registrar will make alternative arrangements with the student. It is the student’s responsibility to give the registrar adequate notification (no less than one week) in order to make alternative arrangements.
• The Dean of the Chapel will make available to faculty, staff and students a list of significant religious holidays at the beginning of each year. Students are encouraged to contact the Dean of the Chapel if they have any questions about religious holiday observance and these guidelines.

Search and Seizure Policy

If Campus Safety officers have reason to believe that campus policies/procedures or public laws are being violated by a campus community member on campus, and that evidence of those violations is on the person, inside personal containers (including, but not limited to, backpacks and purses) or vehicle/s, Campus Safety officers have the right to search the individuals and may require the possessor to display the contents of those containers or vehicle/s. Campus Safety officers may take whatever reasonable steps are deemed necessary to prevent the destruction or removal of such evidence from the area.

Skateboarding and Other Recreational Activities

Certain recreational activities, including skateboarding, longboarding, cycling, and slacklining are permitted on the Lewis & Clark campus in specific locations by Lewis & Clark students only, with the understanding that these activities may be restricted to hours which do not conflict with the normal class schedule.

Students using skateboards for the purpose of performing tricks or other artistic expression will primarily use the cement area in front of Pamplin Sports Center and will limit skateboarding activities to late afternoon hours (after 4 p.m.) and on weekends. Skateboarders will not use this area during scheduled athletic events. Skateboarding is not permitted in/on locations that could cause damage to college property.

Those using longboards and skateboards as transportation are not restricted as to time and place. They are, however, cautioned against boarding at high rates of speed in areas frequented by pedestrians and motor vehicles. Boarding on city streets, particularly while also engaged in activities like listening to iPods, etc., is a violation of the Oregon Vehicle Code and could result in a citation.

Cycling is restricted to designated streets/sidewalks and maintained pathways on campus, and riders shall yield to pedestrians. Cycling is not permitted on stairways.

Slacklining is allowed on campus. However, the line may not be elevated to a height more than three feet, and only Douglas Fir trees with a diameter greater than one foot may be used to support the line.

No parkour type activities utilizing college buildings, structures, equipment, or vehicles are allowed.

Highlining and rappelling are not permitted on campus.

Students involved in listed recreational activities will be responsive to requests from College officials to cease their activities should their recreation become problematic in a particular area. They will also assist Campus Safety officers in communicating to non-students that such activities on the College campus are restricted to current Lewis & Clark students. Campus Safety will enforce this policy and continue to work with LC students to insure that these activities remain safe, not only for participants, but also for pedestrians who may be in the area.

The College strongly recommends that students involved in these recreational activities use appropriate safety equipment including helmets, kneepads and elbow pads as necessary. The College supports these recreational activities by members of the Lewis & Clark community when these activities can be done safely and when those involved respect the multiple use of designated areas.

Lewis & Clark students involved in recreational activities are also encouraged to utilize other designated recreational areas within the Portland community and through club-organized and ASLC-sponsored activities, both on their own and in concert with other organized club sports.

These recreational activities all have inherent risks, mostly associated with falling with the potential result of bruises or scrapes, and in more serious falls, broken bones and dislocated joints, and in the most serious cases permanent injury and possibly even death. The College’s position regarding participation in such activities is that the participant does so at her or his own risk. Participants are responsible for conducting these activities in a safe manner and will be responsible for any injuries to bystanders or damage to property caused by their activities.

Failure to conduct these activities in a safe manner shall be considered a violation of this policy.

Telephones, Authorized and Unauthorized Use

An operator attends the Lewis & Clark switchboard during normal business hours. The law school has a separate switchboard, which may be reached from the upper campus by dialing “6” and then “0.” The law school switchboard is open from 8:30 a.m. to 5 p.m. weekdays.

Each residence call room has a telephone extension that can recieve local or long-distance calls and place local calls at no charge; students wishing to make long-distance calls from their room will need to purchase and appropriate telephone service (such as a long-distance calling card) at their own expense.

Accepting collect telephone calls constitutes an unauthorized use of the telephone system at Lewis & Clark and is prohibited. Any infraction will result in: the cost of the call, plus a $25 fee for each infraction, posted against the resident’s account and grades and transcripts being withheld until charges are paid. Students who repeatedly accept collect calls in their rooms may lose telephone privileges for the remainder of the academic year. Students who have problems with the telephones in residence halls should contact the Area Director.

Theft

Unauthorized use or possession of property belonging to another person is prohibited.

Unauthorized Entry

Unauthorized entry into, or use of, Lewis & Clark premises or equipment, including unauthorized roof access, including the Tennis Bubble, is prohibited.

Withdrawal of Student, Involuntary Administrative

A student may be subject to involuntary administrative withdrawal from Lewis & Clark if the student poses a danger of causing psychological or physical harm to self or others. A student may also be withdrawn for threatening or causing property damage or impeding lawful activities of others.

A student who is being administratively withdrawn will have an informal hearing before the Dean of the Graduate School of Education and Counseling or designate. A student may be asked to be evaluated by a psychologist or psychiatrist and the results of such an evaluation will be used as a basis for decision-making during the hearing. The student may be assisted by a family member, faculty member, mental health professional, or counsel. Whenever possible, relevant faculty members, students, Lewis & Clark mental health professionals, and other Lewis & Clark staff persons should attend the hearing. A hearing may be held without the student being present if he or she refuses or is unable to attend. The Dean or designate shall prepare a written decision and forward it to the student within five days of the hearing.

Disability, Discrimination, and Harassment Policies

Disability Policy, Students

To promote maximum access to the educational experience at Lewis & Clark, community members are asked to be sensitive to the needs of students with physical, psychological or learning disabilities in the scheduling of rooms, the conduct of examinations and course evaluations, etc. Lewis & Clark provides accommodation to students with disabilities under Public Law 9312, known as the Rehabilitation Act of 1973 (Section 504), and ORS 659.150. Assistance and advice about any problems should be sought from the Office of Student Support Services.

I. POLICY

Lewis & Clark College is committed to serving the needs of its students with disabilities. Professional staff in the office of Student Support Services ensure that disabled students receive all of the benefits of a comprehensive selection of services, and a formal Student Disability Grievance Procedure provides prompt and equitable resolution of any complaints arising out the College’s responsibilities under the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, and other pertinent federal, state, and local disability anti-discrimination laws.

Lewis & Clark recognizes disabilities that include mobility, sensory, health, psychological, and learning disabilities, and provides reasonable accommodations once the disability is adequately documented. While Lewis & Clark’s legal obligations only extend to disabilities of a substantial and long term nature, it is also the College’s practice to honor reasonable requests for accommodations for temporary disabilities such as a physical injury, illness or pregnancy.

It is the responsibility of the student to make his or her disability and needs known in a timely fashion and to provide appropriate documentation and evaluations to support the accommodations the student requests. A student with a disability who requires accommodations must notify the Director or Assistant Director in the office of Student Support Services (in the case of undergraduate and graduate students) or the Associate Dean for Academic Affairs (in the case of Law School students) of his or her desire for accommodations as soon after admission as possible. Students should not assume that this information is known to either of these offices because the student’s application indicated the presence of a disability. Once the College has been notified and specific accommodations are requested and appropriately documented, the College works with the student to obtain the approved accommodations to ensure the student has the best possible opportunity to succeed.

The procedures for obtaining accommodations differ among the Northwestern School of Law, the College of Arts and Sciences and the Graduate School of Education and Counseling. However, the services each offers are quite similar and the procedures are all intended to effectively provide for the appropriate needs of the student with disabilities within the structure and policies of each school.

Undergraduate Students and Graduate Students

Requests for accommodations should be routed through the Student Support Services office located in the Albany Quadrangle building on the undergraduate campus.

Documentation of Disabilities

Lewis & Clark will honor requests for reasonable accommodations only for adequately documented disabilities except as provided below. The assessment documentation must provide data that supports the requests for any academic adjustments and must be submitted to the Director of Student Support Services. In the event that a student requests an academic adjustment or accommodation that is not supported by the assessment documentation, or if the initial diagnosis is incomplete or inadequate to determine the extent of the disability, Lewis & Clark will provide accommodations on an interim basis for a reasonable amount of time while more detailed or timely documentation is being sought. For learning disability or ADHD testing, Student Support Services can make arrangements with independent test specialists to come to campus for testing; Lewis & Clark’s health insurance provider will cover most of the cost of the testing if the student has purchased such coverage. Otherwise, the cost of obtaining professional assessment and documentation is borne by the student. Proper documentation includes the following:

1. Physical Disabilities:
   The documentation must reflect the student’s present level of functioning in regard to the major life activity that is impaired.
2. Learning Disabilities:
   The student is responsible for providing professional testing and evaluation results which reflect the individual’s present level of processing information and present achievement level. Documentation verifying the learning disability must:
   (A) be prepared by a professional qualified to diagnose a learning disability, including but not limited to a licensed physician, learning disability specialist and/or psychologist;
   (B) include the testing procedures followed, the instruments used to assess the disability, the test results, and a written interpretation of the test results by the professional;
   (C) reflect the individual’s present level of functioning in the achievement areas of reading comprehension, reading rate, written expression, writing mechanics and vocabulary, writing, grammar, auditory processing, mathematical/nonverbal reasoning and spelling;
   (D) reflect the individual’s present level of functioning in the areas of intelligence and processing skills.
3. Psychological Disabilities:
   If a student has a psychological disability that affects academic performance or takes medication which causes a similar effect, documentation from a psychologist or medical doctor is required which details the effects of the disability and/or the medication on the student’s academic performance.

Reasonable Accommodations*

Reasonable accommodations may include but are not limited to course load modifications, exam accommodations, readers, interpreters, notetakers, alternative textbook formats, and additional time to complete assignments. Students may request specific accommodations, as can the professional health care providers who verify the disability. However, Lewis & Clark staff will have the responsibility for making the final decision on accommodations. This decision will be made on the basis of the documentation provided and the requirements of the academic program. Accommodations will not be considered reasonable if they would fundamentally alter the purpose or goals of the program.

* Accommodations are also sometimes referred to as “auxiliary aids.”

Arranging for Approved Accommodations

The Director or Assistant Director of Student Support Services must approve accommodations for a disability. Once accommodations are approved, Student Support Services staff will notify faculty of the requested and approved accommodation arrangements. In each case the professor will receive written notice of the accommodations that have been requested and approved, if the student gives permission for the professor to be notified.

In the case of a student with a documented learning disability, the Director or Assistant Director of Student Support Services will complete an official Notice of Disability form, which details the appropriate accommodations for that student. Each semester, the Notice will be sent to instructors at the written request of the student. In all other cases of a documented disability, a letter will be sent to each professor at the student’s request that will explain the accommodations that have been approved by Student Support Services for that particular student. If faculty have questions about granting accommodations not mentioned in a Notice or Letter of Disability, they are encouraged to contact Student Support Services.

All approved accommodations will be implemented as soon as possible by the Student Support Services office. However, students are strongly encouraged to make accommodation requests to that office as early in the semester as possible. This affords each professor the opportunity to plan for the implementation of appropriate accommodations. In particular, exam modification requests should be made to Student Support Services at least one week in advance (two weeks in the case of final exams) to allow time to work out appropriate arrangements.

If a faculty or staff member is hesitant to comply with the requested accommodations because of concerns regarding alteration of the academic program or standards, Student Support Services staff will attempt to work out arrangements which will best meet the needs of the instructor, the student and the College. If agreement between the Director and the faculty member cannot be reached, the matter will be appealed by the Director of Student Support Services to the appropriate department chair or dean.

II. DISABILITY GRIEVANCE PROCEDURE

Complaints Against Faculty, Staff or Other Employees of Lewis & Clark College

In the event a student believes that the procedures described in the Student Disability Policy have not been followed properly or feels that any action has been directed against him or her because of a disability or perception of a disability by a College faculty or staff member, the student may (1) attempt to resolve the matter informally or (2) immediately file a formal grievance, at the option of the student.

To resolve the matter informally, the student should first meet with the Coordinator of Student Support Services or the Associate Dean of Academic Affairs for the Law School, as appropriate, to see if the matter can be resolved. If the student has concerns about meeting with either of these people, he/she can meet with the appropriate department head or dean of the division concerned, and that person will try to resolve the matter.

If the student chooses to file a formal grievance, the following steps should be followed:

1.  The student shall file a formal grievance within 180 calendar days after the complainant becomes aware of the alleged violation. The student shall file the complaint in writing to the Dean of the Graduate School, the Dean of the College of Arts and Sciences, or the Dean of the Law School, as appropriate. The complaint shall contain the name and address of the person filing it and a brief description of the alleged violation of the Americans with Disabilities Act or of Section 504 of the Rehabilitation Act of 1973 or other appropriate law.
2. The official to whom the complaint is submitted shall convene a committee within two weeks of receiving the complaint unless prohibited by unusual circumstances. The committee shall be made up of two faculty members who have not had the student in class, the appropriate Dean, the Associate Dean of Students/Director of Wellness Services & Chief Psychologist, or another disinterested professional familiar with the type of disability involved.
3. The committee shall hear testimony or receive written testimony from the student; Student Support Services staff or Associate Dean of Academic Affairs for the Law School, as appropriate; the relevant faculty or staff member(s); and other knowledgeable people. The student has the right to ask for testimony from any faculty or staff whom he or she deems relevant to the case.
4. After hearing testimony and/or reviewing pertinent documents, the committee shall report its conclusions in writing to the complainant and all other relevant parties within five working days. The decision of the committee is final.

Complaints Against Students
If a student believes that he/she is a victim of discrimination or harassment by another student because of a disability, he/she may initiate a grievance procedure by contacting one of the following College representatives as appropriate:

    * The Director of Student Support Services
    * The Dean of Students
    * The Dean of the Graduate School

Hate and Bias Motivated Conduct

The intentional humiliation or intimidation of others motivated by hate or bias based on age, ancestry, citizenship status, color, domestic partner status, ethnicity, gender identity and expression (transgender status), HIV status, marital status, medical condition, national origin, physical or mental disability, race, religious belief or practice, sex, sexual orientation, socioeconomic, or veteran status is prohibited. Conduct which may violate this policy includes physical violence or threats of physical violence, vandalism or destruction of property, as well as hate- or bias-motivated speech, slurs, or expressions.

 Approved By Executive Council, November 30, 2011

Graduate School Hate and Bias Policy Review Process

(1)  Alleged violations of the Hate and Bias Policy should be reported to the associate dean of the Graduate School. The associate dean will serve as chair of the Hate and Bias Review Committee and will be responsible for calling a meeting of the committee to determine whether a violation has occurred and, if so, what consequences will follow this judgment.

(2)  The Hate and Bias Review Committee will be constituted by the following members (the committee will always include an odd number of members):

• A faculty member from each department at the Graduate School, selected by the appropriate department chair.
• One or two staff members from the Graduate School, selected by the associate dean. The number of participating staff members will assure an odd number of committee members.
• Two students from a department or departments not involved in the complaint, selected by the associate dean on the advice of department chairs.
• A faculty member from the College of Arts and Science or the Law School may be invited to serve on the committee by the associate dean in cases where this is appropriate.

(3)  The Hate and Bias Review process

• A written description of the alleged violation of the Hate and Bias Policy will be provided to the student accused of the violation at least one week prior to the review committee meeting.
• The student accused of the violation is required to be present at the meeting and to address the questions of the committee. The student may be accompanied in the meeting by one additional person for the purpose of emotional support (not to provide testimony).
• The student accused of the violation may request that the committee consider the testimony of other individuals. This request must be made in writing to the Associate Dean prior to the review committee’s meeting.
• The chair of the review committee may request the testimony of additional persons who possess relevant information about the alleged violation.
• The chair of the committee determines who, besides the appointed members of the committee, is present during any individual’s testimony.
• After deliberating over the relevant evidence, the Hate and Bias Review Committee will render a decision concerning the alleged violation. If the committee determines that the Hate and Bias policy has been violated, it will also deliberate over the consequences associated with the action. The result of the committee’s deliberation will be communicated to the student within two weeks of the initial meeting. If extenuating circumstances require additional time for deliberation (due, for example, to the need to collect more evidence or secure the testimony of others), the student will be informed of the expected date of the decision and the reasons for extending the period of deliberation.

(4)  The possible outcomes of the Hate and Bias Review include, but are not limited to, the following: a written response indicating an understanding of the violation and a plan for addressing the harm done to the individual and/or community; a written conduct plan that outlines the reparative actions to be taken, the avoidance of further actions related to the initial violation, and the consequences for being unsuccessful in fulfilling these commitments; approval of a leave from the Graduate School, pending specific actions taken to address the concerns raised in the judgment; and dismissal from the Graduate School.

(5)  A student who has been determined by the Hate and Bias Review Committee to have violated the policy may submit a written appeal of the decision and/or the sanction imposed by the committee to the dean of the Graduate School within two weeks of the committee’s decision. If no appeal is received during the two weeks following the Hate and Bias Review Committee’s decision, the recommendation of the committee will be considered accepted by the student. If an appeal is submitted, the student should include all materials the student wants the dean to consider, including a clear statement of the reasons the student believes that the decision of the Review Committee should be reversed or the sanction modified. Possible grounds for reversing the committee’s decision or modifying the sanction include: evidence that appropriate procedures were not followed; new evidence relevant to the alleged violation; imposition of an unreasonable sanction; and lack of evidence. The dean of the Graduate School will provide written notification of a decision within two weeks of receiving the appeal. The dean’s decision is final.

Adopted by vote of the Graduate School faculty, March 20, 2012

Other College-Wide Policies

Business Operations

Establishing or conducting a private business utilizing Lewis & Clark-owned facilities or resources, including computing resources, is prohibited (also see Responsible Use of Technology Resources policy in this section).

Contracting

Entering into a formal contract on behalf of Lewis & Clark without proper authorization by Lewis & Clark is prohibited.

Death of a Family Member

The death of a student’s family member or close friend should be reported to the Dean of the Graduate School of Education and Counseling and Dean of Religious and Spiritual Life. The Dean of Religious and Spiritual Life is available at 503-768-7082 to assist and support the student and to help with any special arrangements that need to be made.

Governance, Participation In

Students, faculty, staff, and administrators of Lewis & Clark play an essential role in campus governance. It is recognized that the legal authority of Lewis & Clark resides in the Board of Trustees. Participation by the community in institutional governance may include the following:

• The freedom of all constituents in the Lewis & Clark community to express their views on institutional policy.
• Fair and direct participation, through appropriate committees, in interests affecting the community.

Identification Cards

All members of the Lewis & Clark community must possess a Lewis & Clark identification card on their person while they are on Lewis & Clark campus. This policy applies equally to staff, faculty and students. An identification card with current validation entitles the student to free or reduced admission to certain campus events, use of Pamplin Sports Center facilities, and use of the libraries. Current validation is also required to register at the beginning of each term.

Photos are taken in the Office of Campus Safety. Contact Campus Safety at x7855 for photo-taking hours.

All members of the Lewis & Clark community must present their ID upon request to Lewis & Clarkofficials. When ID Cards are lost or stolen, they must be reported to the Campus Safety Office. A $5 fee is charged to replace a lost card.

Student Organizations

Student organizations should consult with the Associate Dean of the Graduate School of Education and Counseling for information on Lewis & Clark’s policies regarding fund raising and donations before engaging in such activities (including contacting prospective donors or accepting donations).

Information about the graduate school’s Student Union Network can be found at their website: http://graduate.lclark.edu/student_life/resources/student_union_network.

Visiting Privileges

Students assume responsibility for conduct of their visitors. If a visitor is asked to leave a specific area of campus, it is the responsibility of the student host to cooperate with the Lewis & Clark official making the request.

Lewis & Clark may exclude all visitors from campus in times of impending or actual crises or emergencies, and may exclude any visitors from any area of the campus for any reason Lewis & Clark deems appropriate.

A person who has been suspended or dismissed from Lewis & Clark for disciplinary reasons, or whose record prohibits admission without special clearance, does not have visiting privileges on Lewis & Clark’s campus. Violators of this policy may jeopardize their readmission status and/or may be subject to legal or disciplinary action.

Campus Safety Officers may issue visitors a written Trespass Warning if presented with reasonable cause, including but not limited to:

• illegal activity (including minors in possession of alcohol, illegal drug use, etc.)
• failure to comply with Staff Directives
• other violations of College Policy

Visitors who have been issued a Trespass Warning will be escorted off of campus and instructed not to return; with the explanation that returning will result in arrest for Criminal Trespass.

Trespass Warnings may only be rescinded by the Director of Campus Safety or the Provost; appeals must be submitted in writing from the trespassed Individual to the Director of Campus Safety or the Provost.